General Information and Conditions about tours organized by EXOTICA TRAVEL
(OGÓLNE INFORMACJE I WARUNKI UCZESTNICTWA)
RESERVATIONS & PAYMENTS: A deposit and Passenger Reservation Form are required to secure a reservation. Reservations are taken on a first come-first served basis. FULL payment for tour must be received at EXOTICA Travel office, no later than 45 days prior to departure date of the tour. Reservations may be canceled and we reserve the right to levy full cancellation charges as set forth in these conditions if full payment is not received 45 days prior to the departure date. Based upon availability, a reservation received less than 45 days prior to the departure date of the tour will be subject to a $50 late fee and must be paid in full. Payments can be made by check, money order or cash.
ROOMS: Prices are based on double occupancy. Single rooms are available at a supplementary cost, or as stated on individual itineraries. On those rare occasions when we are not able to get a roommate for you, you will be required to pay the single supplement. We will attempt to give sufficient prior notice to any room changes regarding double occupancy versus single supplement. Triple rooms may not be available in all countries.
TAXES: Airport Departure Tax is not included to the price of our tours. Please see individual itineraries for prices.
TIPPING: The price of the tour does not include tips and gratuities. In some countries tipping is recommended to the Tour Guide and Driver approximately $3 per person per day to each. Gratuities for meals and room service are not included.
INSURANCE: Insurance is not included in the tour price. We strongly recommend that you purchase the travel insurance package which we offer. Please note, that we can not accept responsibility for any loss or expense which you or any member of your party may incur as a result of failing to secure adequate insurance coverage. We reserve the right to increase the insurance fee, if business conditions require.
MEDICAL CONDITION: While we endeavor to provide high level of service to all our passengers, we cannot guarantee special facilities or assistance for disabled passengers and it is your responsibility to arrange for such assistance or special needs as you may require. EXOTICA TRAVEL is not responsible for any medical conditions that occur prior, during or after the tour.
CANCELLATION: All cancellations must be in writing to us and must be signed by the person who made the original reservation. Cancellations are only effective from the day they are actually received by U.S. Postmark prevails. No refunds are issued for cancellations received after the departure date of the tour. Penalties will apply. If you cancel your tour, cancellation fees and penalties will be deducted from your refund. Cancellation fees will apply to deposit checks. (Airline penalties could be total cost of airline ticket.) Cancellation fees apply to each person.
PRIOR TO DEPARTURE CANCELLATION FEES:
60 days or more $25
45 days or more $200.00
7 days or more at least 75% of the tour price
6 days or less NO REFUND
Travel insurance fees are non-refundable. EXOTICA TRAVEL reserves the right to cancel a tour. Penalties are not assessed when tours are
canceled by EXOTICA TRAVEL.
BAGGAGE: The passenger is allowed to bring one (1) checked bag which may have a maximum weight of 70 lbs. and maximum combined dimensions of 62 inches. Also, one (1) carry-on with maximum dimensions of 8″ x 12″ x 20″ is permitted. Luggage is the passenger’s responsibility and that of the airlines. For lost luggage claims, the passenger is responsible for notifying the airline directly.
SEAT ASSIGNMENT: There is no advance seat selection for tour departures. Early check-in is necessary to secure seats with travel companion. Three hours advance arrival to departing airport is necessary.
RESPONSIBILITYAND LIABILITY: for Flight and Passenger Accommodations and Services: EXOTICA TRAVEL (herein referred to as the ET) is responsible for making all arrangements for tour services offered in the brochure. The airlines, hotels, land operators, and other suppliers providing services are independent contractors and not agents, employees, or associates of the ET. Promoters and not agents, employees or authorized representatives of ET. Acceptance and confirmation of your reservation is at the discretion of the airlines even after full payment has been made. ET assumes no responsibility or liability in connection with the service of an aircraft, motor coach, taxi, or other conveyance which may be used in the performance of its duty to the passengers. All vouchers and other documents for services issued by the ET are subject to the terms and conditions specified by the suppliers and to the laws of the country where services are supplied. If the tour services as indicated by the brochure cannot be supplied or there are changes in the itinerary for reasons beyond the control of the ET, we will arrange for provisions of comparable services. Any resulting additional expense will be payable by the passenger participant. The ET reserves the right to decline or accept or retain any person as a passenger, to make changes in the itinerary whenever the ET deems it necessary to the comfort, convenience and safety of the passengers, and to cancel a tour at any time. A minimum number of passengers (unless otherwise noted) is required or the tour is subject to cancellation. If the ET cancels a tour, it shall have no responsibility beyond the refund of all monies paid to the ET by the passenger participant. The passenger agrees that the ET shall not be liable for any changes in flight schedules, delays, weather conditions, damages, losses (including personal injuries, deaths, and property losses) or expenses occasioned by acts or omissions of any person, including suppliers providing services, or for any acts of war, insurrection, revolts or other civil uprisings, military actions, strikes or acts of God occurring in either the country of origin, through passage, or destination. No person other than an authorized representative of the ET by written document is authorized to vary , add, or waive any term or condition in this brochure, including the terms and conditions set forth in the forgoing provisions. All published fares and prices are based on exchange rates and all fares and prices quoted at the time of publication are subject to change at any time.
PASSPORTS AND VISAS: ALL PASSENGERS MUST HAVE A VALID PASSPORT. Passports should be in your possession before a reservation is made. Some countries require Visas. ET assumes no liability for Passport or Visa procurement. Foreign nationals must have a valid Passport and Alien Registration Card. Foreign nationals must also check with the Embassies of their respective countries as to USA requirements and with The Internal Revenue Service for any tax liability.
NOTE: The sequence of activities in the itinerary may change or be reversed but none will be omitted except for circumstances beyond our control.